Codechime Attendance Privacy Policy

Effective Date: June 12, 2026

Introduction

Codechime Software Solutions ("Codechime", "we", "us", or "our") respects the privacy of our users ("you" or "your"). This Privacy Policy describes how we collect, use, disclose, and secure your personal information when you use our Attendance mobile application ("App").

We are committed to complying with the Philippine Data Privacy Act of 2012 (Republic Act No. 10173), the EU General Data Protection Regulation (GDPR), and other applicable data privacy laws.

Information We Collect

We collect the following types of information to provide and improve the App's workforce tracking functionality:

Registration Information: When you register for a Codechime account, we collect your email address, mobile number, password, and full name. We use this to secure your account and identify you within your company's team structure.
Attendance & Location Data: When you swipe to "Time In" or "Time Out," we collect the precise timestamp of your action. Crucially, we also collect your precise GPS location data at the exact moment of the swipe. This location data is captured specifically to verify your physical presence for your team administrator or employer.
Team Information: Your company name, team assignments, and your designated role (e.g., Team Member, Team Admin).
Guest User Information: If you use the App as a guest, we generate a unique identifier (UUID). We associate your attendance data with your device locally. After 30 days of inactivity, this guest data is deleted from our systems and cannot be recovered.
Internal App Usage Data: We collect fully anonymized data about how you interact with the App itself (screen views, button taps). This data cannot be linked back to you and is used internally to eliminate bugs and optimize performance.

We currently do not collect your IP address during the clock-in/out process, though this may be introduced in future updates with prior notice.

Use of Information

We use the collected information for the following purposes:

To create and manage your Codechime ecosystem account.
To log your working hours accurately via the timestamp feature.
To verify your location during clock-in/clock-out events for employer compliance.
To provide your Team Administrators with accurate attendance and location reporting.
To securely sync your data across devices.
To comply with legal and regulatory obligations.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal data to third parties. Data is only shared under these specific circumstances:

With Your Team Administrators (Employers): Because this App is a workforce management tool, your attendance timestamps and your precise GPS location at the time of swiping are visible to the administrators of the team(s) you join.
Service Providers: We share information with essential third-party vendors who help us operate our systems, such as our cloud hosting provider (currently in Singapore). These vendors are contractually bound to keep your data confidential.
Legal Compliance: We may disclose information if required by a valid legal request, such as a court order or subpoena, or to comply with labor dispute investigations.

Data Security

We implement strict security measures to protect your information, including AES-256 encryption for data at rest and in transit. However, because no transmission method over the internet is completely secure, we cannot guarantee absolute security.

International Data Transfers

Your information is stored on secure cloud infrastructure located in Singapore. If you access the App from regions with localized data rules (like the EEA), we utilize appropriate safeguards such as Standard Contractual Clauses (SCCs) to ensure your data receives an equivalent tier of protection.

Data Retention

We retain your information to fulfill business, legal, and operational requirements.

Data Type	Retention Period	Purpose
Attendance & Location Data	3 years after account closure	To comply with labor, legal, and accounting compliance requirements, and to resolve potential disputes.
Registration Information	5 years after account closure	For legal, accounting, security, audit tracking, and fraud prevention purposes.
Guest User Data	30 days of continuous inactivity	To provide temporary functionality. Data is permanently erased and cannot be recovered after 30 days of inactivity.
Anonymized Usage Data	Indefinitely	Retained strictly in aggregate form to analyze application health and improve layout interfaces.

Upon explicit account deletion requests, your account is deactivated, and data is wiped or archived in line with the periods specified above before permanent system erasure.

Your Rights

In accordance with the Philippine DPA and the GDPR, you have the right to access, correct, or erase your personal data, restrict or object to its processing, and exercise data portability. To exercise these rights, contact us at info@codechime.com.

Contact Us

Codechime Software Solutions
Liloan, Cebu, Philippines
info@codechime.com