Financial Tracker Privacy Policy

Effective Date: January 10, 2025

Introduction

Codechime Software Solutions ("Codechime", "we", "us", or "our") respects the privacy of our users ("you" or "your"). This Privacy Policy describes how we collect, use, disclose, and secure your personal information when you use our Financial Tracker mobile application ("App").

We are committed to complying with the Philippine Data Privacy Act of 2012 (Republic Act No. 10173) and other applicable data privacy laws.

Information We Collect

Registration Information: When you register for an account, we collect your email address, mobile number, password, and full name. We collect your full name for account identification and to personalize your experience within the App, such as displaying your name in your profile and for future features like team collaboration.
Financial Data: When you use the App to track your income and expenses, we collect the amount, category, store/supplier (if applicable), optional description, and optional receipt number. The description field may also contain optional personal information such as notes about the purpose of an expense or the source of income.
Optional Information: You may choose to provide additional information in the description field, such as notes about the purpose of an expense, the source of income, or any other relevant details. You are not required to provide any information in the description field.
Guest User Information: If you use the App as a guest, we generate a unique identifier (UUID) which is a random string of characters that does not identify you personally. We associate your transaction data with your device for a maximum period of 30 days of inactivity (defined as no new transactions added to your guest account). After 30 days of inactivity, this data is deleted from our systems and cannot be recovered.
App Usage Data: We may collect anonymized data about how you use the App, including screen views, button/menu taps, feature usage, and other user interactions within the App, such as clicks and viewings. This data is used to improve the App, identify bugs, understand user behavior, and enhance the user experience. We will only collect this data after providing you with clear notice within the App and obtaining your consent if required by applicable law. We own and use anonymized app usage data to improve the App.

We do not collect the following information:

Bank details or credit card information
Device identifiers (except for the UUID for guest users)
User location (except for potential future implementation)
Precise location data
Sensitive personal information (e.g., race, religion, health data)

Use of Information

We use the information we collect for the following purposes:

To create and manage your account
To provide the functionality of the App
To improve the App
To comply with legal and regulatory requirements

Data Sharing and Disclosure

We do not share your personal information with any third parties except for:

Service providers who help us operate the App, such as our hosting provider. These service providers are contractually obligated to keep your information confidential.
Law enforcement or other government agencies in response to a legal request, such as a subpoena or court order.

We also do not sell your data to third parties.

Data Security

We implement a variety of security measures to maintain the safety of your personal information. These measures include:

We use AES-256 encryption to protect your data at rest and in transit.
Regular security audits to identify and address potential vulnerabilities
Employee training on data security best practices

We also follow industry best practices for data security.

However, no internet transmission or electronic storage is completely secure. We cannot guarantee the security of your information.

Tax Feature

When you use the App's tax calculation feature, we collect the amount, tax rate you provide. We then calculate the taxable amount and tax amount. This data (amount, tax rate, calculated taxable amount, and calculated tax amount) is stored in our database associated with your transaction record. The formula we use is: Taxable amount = amount / (1+tax rate/100). Tax amount = taxable amount * tax rate/100. This calculation is subject to change based on updates to tax laws or regulations.

We are not a tax professional and this App should not be used as a substitute for professional tax advice.

You are responsible for ensuring the accuracy of the tax rate you provide. The tax calculations performed by the App are for informational purposes only and should not be considered as tax advice. We recommend consulting with a tax professional for any specific tax questions.

International Data Transfers

Your personal information may be transferred to and maintained on servers located outside of your state, province, country, or other governmental jurisdiction, where the data protection laws may differ from those in your jurisdiction.

Our servers are currently located in Singapore. However, this location may change depending on our hosting provider's decisions. We will update this Privacy Policy to reflect any future changes in server location.

We will take appropriate safeguards to protect your personal data in accordance with applicable data protection laws. These safeguards include:

For EEA users: We rely on Standard Contractual Clauses (SCCs) approved by the European Commission for transfers of personal data to countries outside the EEA. These clauses ensure that your personal data is protected to the same standards as it would be within the EEA, such as the General Data Protection Regulation (GDPR). We may also rely on other transfer mechanisms permitted under the GDPR, such as adequacy decisions.
For users outside the EEA: We will implement appropriate safeguards to protect your personal data, taking into account the data protection laws of your jurisdiction. This may include using SCCs or other legally recognized transfer mechanisms.

By using the App, you consent to the transfer of your information as described in this Privacy Policy.

Legal Basis for Processing Personal Data (for EEA Users)

For users in the European Economic Area (EEA), our legal basis for processing your personal data is as follows:

Contract: Processing is necessary for the performance of a contract to which you are a party (i.e., to provide you with the App's functionality).
Consent: We will obtain your explicit consent for any processing activities that are not necessary for the performance of the contract (e.g., marketing communications). You have the right to withdraw your consent at any time.

Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy.

We may also retain your information for a longer period as required by law or to comply with our legal obligations in various jurisdictions.

Transaction Data: We will retain your transaction data for as long as your account is active and for three (3) years afterward for accounting and legal purposes. This period allows us to comply with financial record-keeping obligations and respond to any potential audits or inquiries. We may retain specific data elements such as category names and descriptions for a shorter period after anonymization, if necessary to improve the App's categorization suggestions.
Account Information: We will retain your account information for as long as your account is active. Upon account deletion, we will deactivate your account and retain your data for 5 years for legal, accounting, and security purposes. This includes information such as your name, email address, and mobile number.
Guest User Data: After 30 days of inactivity (defined as no new transactions added), your guest user data will be anonymized. This means we will remove any information that can be used to identify you personally (PII) from your transaction data. We will then delete the unique identifier (UUID) associated with your device. Your anonymized transaction data may be used for statistical purposes to improve the App, but it will not be linked back to you.
Anonymized App Usage Data: We may retain anonymized app usage data indefinitely for the purposes of improving the App, identifying bugs, understanding user behavior, and enhancing the user experience. Since this data is anonymized, it cannot be linked back to individual users.

Data Type	Retention Period	Purpose
Transaction Data	3 years after account closure	Accounting, legal, and tax compliance purposes. This period allows us to comply with financial record-keeping obligations and respond to any potential audits or inquiries.
Registration Information	5 years after account closure	Legal, accounting, security, and fraud prevention purposes. This retention period allows us to address any potential legal claims, resolve disputes, maintain accurate records, and prevent fraudulent activity.
Guest User Data	30 days of inactivity	Anonymization of data. After 30 days of inactivity (defined as no new transactions added), we will remove any personally identifiable information (PII) from your transaction data and delete the unique identifier (UUID) associated with your device. This data will be permanently erased and cannot be recovered.
Anonymized App Usage Data	Indefinitely	To improve the App, identify bugs, understand user behavior, and enhance the user experience. Since the data is anonymized, it cannot be linked back to individual users.

Upon account deletion, we will deactivate your account and retain your data for a limited period of 5 years for legal, accounting, and security purposes. This data may include your name, email address, and mobile number. After this period, your data will be securely deleted.

Data Breach Notification

In the event of a data breach, we will notify affected users and relevant authorities as required by applicable law, including where feasible, within 72 hours of becoming aware of the breach.

Your Rights

We are committed to providing you with control over your personal information. Depending on your jurisdiction, you may have the following rights:

Right to access: You have the right to request access to the personal data we hold about you.
Right to rectification: You have the right to request correction of inaccurate or incomplete personal data.
Right to erasure ("right to be forgotten"): You have the right to request the deletion of your personal data under certain circumstances.
Right to restriction of processing: You have the right to request the restriction of processing of your personal data under certain circumstances.
Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
Right to object: You have the right to object to the processing of your personal data based on our legitimate interests.
Right to withdraw consent: If we rely on your consent for processing, you have the right to withdraw your consent at any time.

You can exercise these rights by contacting us at info@codechime.com. We will respond to your request in accordance with applicable law.

Children's Privacy

Our App is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13.

Changes to this Privacy Policy

We will notify you of any changes by posting the new Privacy Policy on the App. You can also access the latest version of the Privacy Policy on our website at [insert website address].

Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Codechime Software Solutions
Liloan, Cebu, Philippines
info@codechime.com